Privacy Policy
Responsible Parties: RegSphere
represented by Seyma Inceli and Ramz Sbeitan
Email: info@regulatorysphere.com
For any questions regarding personal data, please contact us at the email address above.
1. Data Collection
When you use our contact form, we collect the following personal data:
· Name
· Email address
· Message or question
2. Purpose of Processing
We process your data in order to:
· Respond to your inquiries
· Provide regulatory information or consulting services
· Maintain communication with clients and interested parties
3. Legal Basis
The processing of your data is based on:
· Your consent (Article 6(1)(a) GDPR) when submitting the contact form
· The necessity to perform a service or pre-contractual measures (Article 6(1)(b) GDPR) when using cloud tools
· Our legitimate interest in communicating effectively and providing services (Article 6(1)(f) GDPR)
4. Data Storage and Deletion
Your data will be stored only for as long as necessary to respond to your inquiry or provide services. After this period, your personal data will be deleted unless we are legally required to retain it.
5. Third-Party Services
We may use third-party service providers to process or store your data, such as:
· Email hosting providers
· Website hosting services
All third-party providers are carefully selected and comply with the requirements of the GDPR.
6. Cloud Tools
We use certain online services (cloud tools) to communicate and collaborate with clients. This includes:
· OneDrive: For securely sharing documents. Uploaded documents are stored on OneDrive servers.
· Microsoft Teams / Zoom: For online meetings. These tools may process your name, email, and other information you provide to participate.
Why we use them:
· To provide a secure way to share documents and conduct meetings
· To make communication and collaboration more efficient
Consent for recordings:
· Meetings may be recorded only with your consent. Recorded data will be stored securely and deleted when no longer needed.
Legal basis:
· The processing of your data via these cloud tools is necessary for performing services or for pre-contractual measures (Article 6(1)(b) GDPR)
Data storage:
· We only store the data needed to perform these tasks and delete it when no longer necessary, unless legal retention obligations apply
Data transfers outside the EU:
· Some cloud services may transfer your data to servers outside the EU (e.g., the US). We ensure these transfers comply with GDPR using standard contractual clauses.
7. Security Measures
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, or loss.
8. Your Rights
Under the General Data Protection Regulation (GDPR), you have the following rights:
· The right to access your personal data (Article 15 GDPR)
· The right to rectify inaccurate data (Article 16 GDPR)
· The right to request deletion of your data (“right to be forgotten”) (Article 17 GDPR)
· The right to restrict processing (Article 18 GDPR)
· The right to data portability (Article 20 GDPR)
· The right to withdraw consent at any time (Article 7(3) GDPR)
· The right to lodge a complaint with a supervisory authority (Article 77 GDPR)
To exercise any of these rights, please contact us at: info@regulatorysphere.com
9. Consent on the Contact Form
By clicking the “Send” button on our contact form, you explicitly agree to the processing of your personal data in accordance with this Privacy Policy. Please read the full Privacy Policy before submitting your message.
10. Updates to this Privacy Policy
We may update this privacy policy from time to time. The latest version will always be available on our website.
22/10/2025